Job Title/ Position: Accounts Payable Officer
Department: Finance (Plant)
Reports To: Deputy Head of Finance
Direct Reports/ Subordinates: 1
Job Grade : Officer
Requirements
Job Summary
- Ensure the timely and efficient processing of supplier invoices and staff advance.
- Reconcile supplier accounts to ensure accuracy of DCP’s records.
Key Duties and Responsibilities
- Review supplier invoices and supporting documents against invoice processing checklist in order to establish completeness and validity of details.
- Match supplier invoices to purchase orders prior to processing to ensure consistency and identify errors/discrepancies/irregularities.
- Proactively notify Head, Plant Finance of any irregularity in invoices/bills from third party.
- Assist in ensuring that all suppliers’ statements of accounts are reconciled to the sub-ledgers before forwarding supplier invoices and supporting documents for payment processing.
- Respond to supplier enquires regarding payment processing.
- Ensure suppliers’ sub-ledger accounts are prepared and reconciled to the general ledger on a monthly basis.
- Provide inputs into the review of existing invoice processing policies and procedures.
- Maintain ageing report of debt and outstanding payments to suppliers.
- Maintain an accurate and up-to-date record of all invoices received from suppliers/vendors.
- Maintain a comprehensive record of all approved invoices, bills and payment supports.
- Perform any other duties as may be assigned by the Deputy Head of Finance
- Receive staff advance requests, carry out initial review and forward Deputy Head of Finance for further verification and approval.
- Receive staff advance retirements and maintain complete documentation of all transactions.
Educational and Work Experience
- B.Sc. or HND in Finance/ Accounting
- Professional certification in Accounting (ACA, ACCA) is an added advantage
- 2 - 6 years relevant work experience in Accounting or Finance function.
Skills and Competencies
- Good knowledge and understanding of finance best practices, IFRS and other applicable accounting standards.
- Basic knowledge of accounting packages and systems, preferably SAP.
- Good organisational skills.
- Good data gathering, analysis and problem solving skills
- High ethical standards and integrity.
- Proficiency in the use of MS Office tools.
- Good communication and interpersonal skills.