Senior Manager, Finance and Accounting, West Central Africa
Evidence Action, Nigeria

Job purpose

• This position will have primary responsibility in the oversight of the regional finance and accounting function for Evidence Action across its countries of operation in West and Central Africa. This will include providing direction to the country finance and accounting teams, and liaising with the country leadership to ensure the country teams coordinate the finance and accounting tasks across the sub-region.
• The position will be responsible for ensuring alignment, coordination, and compliance with the finance and accounting policies, processes, and systems in the sub-region.

• The position will coordinate and ensure the integrity of accounting information by recording, verifying, consolidating, and booking transactions and proper serialization and safe filing.
  • Provide mentorship and guidance to the WCA Sub region Finance team
  • Will regularly communicate with program, country, and WCA Sub Region leads to identify capacity needs and oversee the country Finance functions.
  • Responsible for developing/refining and regularly reporting on Key Performance Indicators and Metrics to management concerning the team operations and capacity/gaps.

• The position has access to organization’s confidential information that need to be protected by adhering to organization’s values by keeping information confidential.
• The Senior Manager, Finance will act as a resource and/or coordinate resources between Sub region and country offices, and perform other duties as defined by the department lead/leadership.

Duties and responsibilities

1. Team Management

• Program Funds Management
• Budgeting and Reporting
• Grants Management and Facilitation of Audits
• General financial Administration
• Representation

• In coordination with DFO, will prepare monthly WCA Sub Region Funds Requests to be submitted to HQ, ensuring that the minimum amount of funds are available for the in-country teams to fully implement projects activities and meet all Evidence Action financial engagements in a timely manner
• Maintain financial and accounting system and reporting as guided by the Evidence Action Finance Manual and guidance/policies
• Review all invoices and payments to ascertain compliance with Evidence Action/Donor’s procedures including availability of funds before approvals are done.
• Maintain good working relationships with Evidence Action bankers at both WCA Sub Region office and Country offices
• Perform periodic reviews/expenditures analysis and certify the general ledger, cash book, trial balance and other pertinent reports generated in Sage Intacct accounting software package
• Maintain/Track Accounts Receivable (A/R) for all program staff and ensure settlement of all cash advances within specified timeframe as per financial manual

• Coordinate and maintain WCA Sub Region budgetary controls of expenses, in consultation with Evidence Action’s grants senior manager and DFO.
• Coordinate and review accuracy of the Accounting entries to ensure they are completed within the set timeline to facilitate timely monthly/quarterly donor and management reporting.
• In collaboration with grants senior manager timely coordination and monitoring of all proposed reclasses as advised by the budget holders and other program leads.

• Oversee the facilitation and management of the sub-grant making process through Grants Manager as per Evidence Action Grants Manual, in tandem with donor’s rules and regulations on financial management
• Participate in capacity building of both finance and non-finance staff.
• Prepare for and facilitate external/internal audits as appropriate in consultation with DFO and US office and respond to audit(s) queries.

• Remain up to date on Government regulations and donor‘s financial management and reporting requirements
• Coordinate and guide all financial staff in preparation of Evidence Action annual audits as per schedule and guidance provided.
• Supervise, coordinate and provide technical support to WCA Sub Region Finance staff and conduct review of their duties as appropriate from time to time
• Assist in knowledge management process by providing accurate, sound, and timely professional advice to the management of Evidence Action by providing refresh training/orient new Finance /Admin staff on the Evidence Action finance manual and accounting system.
• Develop/Design tools or put in place a system to assist finance staff to conduct day to day follow- up of the program advances, asset management and assure accurate tracking and reconciliation
• Participate in the staf

Job Rewards and Benefits